Position Profile – Executive Coordinator

Background

Elections Saskatchewan (ESK) is the province’s nonpartisan election management body and an independent office of the Legislative Assembly of Saskatchewan. ESK directs and supervises the administration of provincial electoral events, including the 2024 provincial election.

Position Summary

We are looking for an experienced and energetic Executive Coordinator. The position provides executive administrative support to the Chief Electoral Officer and the organization’s executive management team while also providing general office administration for Elections Saskatchewan.

Key Responsibilities

Major tasks of the position include:

• managing the flow of information in/for the Office of the Chief Electoral Officer;
• dealing with confidential and sensitive information in a professional manner;
• drafting, reviewing, editing and proofing correspondence, minutes, and documents;
• compiling, retrieving and researching background information and briefing material for meetings;
• following up and ensuring delegated projects and requests are completed on schedule;
• coordinating the timely preparation of various material;
• coordinating administrative service functions for the office including procedures, processes and filing systems.
• acting as the Elections Saskatchewan’s key records management contact in terms of the development and ongoing maintenance of a records management system;
• supervising staff;
• using electronic systems to manage information and files, and
• organizing and managing logistical arrangements.

Position

Term position, beginning immediately and terminating March 31, 2025, with a possibility of extension. The 30th General Election is scheduled for October 28, 2024.

Required Education, Knowledge, Qualifications and Experience

Typically, the knowledge, skills and abilities required for this position are obtained through completion of an office administration certificate from a recognized school/college and significant related experience (three to five years) in a senior administrative role. Significant experience using word processing, spreadsheet, presentation, email, and related office administration software is essential. An equivalent combination of education and experience will be considered.

Adherence to Organizational Values

Elections Saskatchewan knows that election management impacts everyone in the province and that it plays an integral role in ensuring the integrity of democratic processes within the province. It is the responsibility of Elections Saskatchewan, and everyone who works at Elections Saskatchewan, to contribute to this larger vision through their work and their actions, both personal and professional. Elections Saskatchewan, and everyone who works at Elections Saskatchewan, must espouse the following values:

• Integrity – We administer election that are reliable, secure, transparent, and accessible.
• Innovation – We improve and modernize the election system while maintaining the trust of our stakeholders.
• Impartiality – We are objective and treat stakeholders equitably and fairly.
• Service – We excel in how we serve stakeholders and colleagues in support of our mission.
• Dedication – We proudly and professionally administer electoral activities that support our democracy

Adherence to Policy

Elections Saskatchewan, and everyone who works at Elections Saskatchewan, must adhere to the policies, procedures, and guidelines of Elections Saskatchewan, as well as relevant legislation, public health orders, or any other applicable employment related guidelines.

Pay Grade and Salary

The salary range for this position is $57,780 to $75,132 (MCP 03) per annum.  Appointment is subject to the submission of a satisfactory criminal record check. Interested applicants should email a cover letter, resume, and references to [email protected] by March 15, 2024.  Only those invited for an interview will be contacted.

Elections Saskatchewan (ESK) is the province’s nonpartisan election management body and an independent office of the Legislative Assembly of Saskatchewan. ESK directs and supervises the administration of provincial electoral events including Saskatchewan’s next general election, scheduled, by legislation, for October 28, 2024. Information for voters, workers, media, candidates, and parties can be found at www.elections.sk.ca.