This issue of the Bulletin includes:
Recruiting Remaining Staff
It is important to ensure you have a full complement of reliable workers well in advance of the times they will be needed so that you can schedule training sessions and replace workers who change their minds about working.
* Pooled resources can be shared as needed on election day.
If you need to use spares on election day, call those on your own team first. If you need more spares, call the Support Desk immediately. In rural constituencies your extra workers will need to be strategically located so that they can be deployed within 30 minutes if they are needed.
Training Poll Workers
Training is more effective the closer it is conducted to when it is needed. You don’t want to begin your training too early.
Confirming Polling Locations
Contact Hospitals & Remand Centres Regarding HRT Team Schedules
As election day approaches it is necessary to confirm all of your polling locations, but particularly important to confirm the arrangements in hospitals and remand centres.
These are busy institutions with many health and security concerns. Arrangements you made with administrators weeks ago may need to be changed. Quarantines in hospitals and “lock-downs” in remand centres can cause serious alterations to your initial plans concerning where and when voting can occur within these facilities.
Distribution of Voter Information Cards (VICs)
Every voter who was registered before February 23 will be receiving a Voter Information Card (VIC) in the mail. The VIC lets voters know where they go to vote on election day. The VIC also gives the voter other information such as the dates, hours and locations of advance voting, other voting options, as well as voter eligibility and ID requirements.
VICs are mailed as soon as the writ of election is issued.
Errors on VICs – Most often errors will have to do with the residential address information that was supplied by the voter, but they could also be the result of an incorrect assignment to a polling location or constituency.
Corrections to VICs – Voters are directed to call in with any changes or corrections to their VIC card by calling 1-877-958-8683 or by going online and updating their information though our web portal. If voters call or come in to the returning office with changes you can update the voter’s information or add them through the portal, record the voter’s information on form E-207 and then scan and e-mail it to firstname.lastname@example.org
If voters provide you with an e-mail address, an updated Voter Information Card will be e-mailed to them.
Releasing Preliminary List to Nominated Candidates
Note: Following the acceptance of a candidate’s nomination papers you will be providing the candidate with a copy of the preliminary voter’s list. The candidate must complete and sign a copy of form E-293 – Declaration to Protect the List of Electors before you release the list. Returning Officers are also to provide candidates with a copy of form E-295 – Declaration to Secure the List of Electors which is to be completed by candidates and returned to the Returning Officer or to the ESK head office after the election.
Entering a Candidate into ESPREE
The IT department at Elections SK’s head office has developed a video demonstrating how to add a new candidate or modify an existing candidate in ESPREE, as well as how to produce the E-409 once your candidate entry is complete.
Here is the link to the video:
You can find also refer to pages 27 and 28 of the IT manual that was provided to you when you attended the last training event
As always, if you have any questions or concerns, please contact the Support Desk at: 1-866-249-7186 and select option 1.